Operations Lead
Team Workload
Firm-wide capacity — see who is stretched, who is available, and how work is distributed across practice areas.
Team Members
22
Overloaded
3
>85% capacity
Available
6
Avg Utilization
71%
Workload heatmap · lawyers × work type
| Team member | Matters | Court | Drafting | Research | Client | Total |
|---|---|---|---|---|---|---|
Aduke Okafor Managing Partner · Corporate | 93 | 32 | 97 | 95 | 39 | 71% |
James Hollis KC Senior Partner · Litigation | 57 | 71 | 61 | 59 | 78 | 65% |
Priya Adeyemi Partner · Litigation | 62 | 76 | 66 | 64 | 83 | 70% |
Maya Chen Senior Associate · Real Estate | 67 | 81 | 71 | 69 | 88 | 75% |
Sana Ravel Partner · IP | 36 | 50 | 40 | 38 | 57 | 44% |
Luis Ibarra Associate · Family | 74 | 88 | 78 | 76 | 95 | 82% |
Nora Salim Associate · Criminal | 45 | 59 | 49 | 47 | 66 | 53% |
Ethan Cole Paralegal · Corporate | 26 | 40 | 30 | 28 | 47 | 34% |
Paralegal work distribution
Idle
Empty
Low Load
T. Morgan · 2 items
Normal
E. Cole · 5 items
Overloaded
R. Blake · 11 items
Capacity warnings
- P. Adeyemi92% · 26 court appearances
- J. Hollis KC89% · Trial ongoing
- R. BlakeParalegal · 11 open items
Reassignment suggestions
- Move Kestrel research from P. Adeyemi → L. Ibarra Frees 6h this week
- Reassign Halcyon advisory from A. Okafor → M. ChenM. Chen at 54% capacity
Practice area load
Litigation92%
Corporate71%
IP68%
Real Estate44%
Family38%
Criminal81%
Section A · Capacity Forecast
Eight-week utilisation forecast by practice group
LitigationCorporateReal EstateIntellectual PropertyFamilyCriminal— safe limit 85%
Predicted overload
W32
Criminal 96%
Substitutes available
3
T. Morgan, N. Salim, R. Blake
Driving matters
M-2039 · M-2041
Recommended action
Shift 18h
Criminal → Litigation pool
Section B · Skills Coverage Matrix
| Member | Comm. lit. | Crim. adv. | Corporate | Real estate | IP | Family | Research | Drafting | Filing | Discovery | Client mgmt | Negotiation |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| A. Okafor | 5 | 2 | 4 | 1 | 3 | 5 | 2 | 4 | 1 | 3 | 5 | 2 |
| J. Hollis KC | 3 | 5 | 2 | 4 | 1 | 3 | 5 | 2 | 4 | 1 | 3 | 5 |
| P. Adeyemi | 5 | 2 | 4 | 1 | 3 | 5 | 2 | 4 | 1 | 3 | 5 | 2 |
| S. Ravel | 1 | 3 | 5 | 2 | 4 | 1 | 3 | 5 | 2 | 4 | 1 | 3 |
| M. Chen | 5 | 2 | 4 | 1 | 3 | 5 | 2 | 4 | 1 | 3 | 5 | 2 |
| L. Ibarra | 4 | 1 | 3 | 5 | 2 | 4 | 1 | 3 | 5 | 2 | 4 | 1 |
| E. Cole | 4 | 1 | 3 | 5 | 2 | 4 | 1 | 3 | 5 | 2 | 4 | 1 |
| R. Fenwick | 2 | 4 | 1 | 3 | 5 | 2 | 4 | 1 | 3 | 5 | 2 | 4 |
Skill gap: no level-4 shipping-disputes cover while J. Hollis KC is in trial (affects M-2035).
Section C · Reassignment Simulator
Matters requiring reassignment
| Matter | Reason | Owner | Utilisation | Deadline pressure |
|---|---|---|---|---|
| M-2035 | Owner in trial 3 weeks | J. Hollis KC | 104% | High |
| M-2024 | Specialist unavailable | S. Ravel | 91% | Medium |
| M-1998 | Enforcement handover | T. Morgan | 78% | Low |
Recommended assignees
P. Adeyemi
Partner, Litigation
- Skill match
- 92%
- Capacity after
- 88%
- Conflict
- Clear
- Location
- London
- Court familiarity
- Admiralty ×4
- Transition risk
- Low
T. Morgan
Associate
- Skill match
- 76%
- Capacity after
- 94%
- Conflict
- Clear
- Location
- London
- Court familiarity
- Admiralty ×1
- Transition risk
- Medium
M. Chen
Senior Associate
- Skill match
- 54%
- Capacity after
- 97%
- Conflict
- Review needed
- Location
- Manchester
- Court familiarity
- None
- Transition risk
- High
Section D · Workload Balance Flow
Practice area → lawyer → work type distribution
| Practice area | Lawyer | Work type | Weekly hours | Share of lawyer | Concentration risk |
|---|---|---|---|---|---|
| Litigation | J. Hollis KC | Court & advocacy | 22h | 52% | Single-point |
| Litigation | P. Adeyemi | Drafting | 16h | 38% | Elevated |
| Corporate | A. Okafor | Negotiation | 12h | 30% | Balanced |
| IP | S. Ravel | Research | 18h | 48% | Elevated |
| Real Estate | M. Chen | Drafting | 20h | 56% | Elevated |
| Family | L. Ibarra | Client management | 9h | 26% | Balanced |
| All | E. Cole | Bundles & filing | 31h | 78% | Overloaded |
| All | N. Salim | Scanning & indexing | 14h | 36% | Underutilised |
Section E · Leave & Availability Overlay
30-day availability
July 2026
Mon
Tue
Wed
Thu
Fri
Sat
Sun
1
2
P. Adeyemi — court
3
L. Ibarra — leave
4
5
6
7
S. Ravel — conference
8
9
J. Hollis KC — trial
10
J. Hollis KC — trial
11
12
13
14
15
M. Chen — remote
16
17
18
E. Cole — training
19
20
21
22
T. Morgan — travel
23
24
25
R. Fenwick — leave
26
27
28
29
30
31
Operational risks created by absence
- 1Shipping cover gap9 JulJ. Hollis KC in trial 9–12 Jul while M-2035 pleadings dueOwner A. OkaforSecond-chair P. Adeyemi
- 2Bundle bottleneck18 JulE. Cole in training 18 Jul, two bundles dueOwner N. SalimPre-build bundles
- 3Finance sign-off25 JulR. Fenwick on leave at month endOwner A. OkaforDelegate authority
Section F · Team Risk Register
Team risk register
| Risk | Staff | Matters | Trigger | Impact | Mitigation | Owner | Review | Status |
|---|---|---|---|---|---|---|---|---|
| Single-point dependency | J. Hollis KC | M-2041, M-2035 | Trial overrun | High | Second-chair briefing | A. Okafor | 05 Aug | Open |
| Trial overlap | P. Adeyemi | M-2039, M-2007 | Two hearings same week | High | Adjournment request | J. Hollis KC | 02 Aug | Mitigating |
| Overloaded paralegal | E. Cole | 5 matters | Bundle season | Medium | Hire temp support | A. Okafor | 12 Aug | Mitigating |
| Missing specialist skill | — | M-2035 | Shipping arbitration | Medium | External counsel panel | S. Ravel | 20 Aug | Monitoring |
| Simultaneous filings | All | 4 matters | 31 Jul deadlines | High | Stagger submissions | T. Morgan | 31 Jul | Open |